Privacy Policy

This Privacy Policy for British Columbia Roleplay ("we," "us," or "our") describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you use our services ("Services"), including when you:

Visit our website at https://cms.bcroleplay.ca/ or any website of ours that links to this Privacy Policy

Use British Columbia Roleplay Community Management System (BCRP CMS). An online community management platform used by British Columbia Roleplay to manage memberships, applications, departments, training, certifications, patrols, events, personnel records, internal communications, and other community operations.

Engage with us in other related ways, including community events, patrols, training, applications, and CMS account support

Questions or concerns Reading this Privacy Policy will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at hr@bcroleplay.ca.

Summary of Key Points

This summary provides key points from our Privacy Policy, but you can find out more details about any of these topics by clicking the link following each key point or by using our table of contents below to find the section you are looking for.

What personal information do we process When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use. Learn more about personal information you disclose to us.

Do we process any sensitive personal information Some of the information may be considered "special" or "sensitive" in certain jurisdictions, for example your racial or ethnic origins, sexual orientation, and religious beliefs. We do not process sensitive personal information.

Do we collect information from other sources We do not buy or obtain personal information from data brokers, lead providers, or public databases. We may receive Discord account information when you connect or sign in with Discord, and staff may create community records as part of CMS operations.

How do we process your information We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so. Learn more about how we process your information.

In what situations and with which parties do we share personal information We may share information in specific situations and with specific third parties. Learn more about when and with whom we share your personal information.

How do we keep your information safe We have adequate organizational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Learn more about how we keep your information safe.

What are your rights Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information. Learn more about your privacy rights.

How do you exercise your rights The easiest way to exercise your rights is by visiting https://cms.bcroleplay.ca/data-request, or by contacting us. We will consider and act upon any request in accordance with applicable data protection laws.

Want to learn more about what we do with any information we collect Review the Privacy Policy in full.

1. What Information Do We Collect

Personal information you disclose to us

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:

• names
• email addresses
• usernames
• passwords
• contact preferences
• contact or authentication data
• profile information
• community/membership records
• applications and recruitment information
• personnel and disciplinary information
• roleplay and in-game information
• communications and user-submitted content
• discord information

Sensitive Information. We do not process sensitive information.

Discord Login Data. We may provide you with the option to register or sign in using Discord. If you choose to use Discord, we receive limited Discord profile information as described in the section called "How Do We Handle Your Discord Login " below.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

Information automatically collected

In Short: Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Services.

We automatically collect limited technical and usage information when you visit, use, or navigate the Services. This may include IP address, browser type, operating system, referring URLs, pages and files viewed, searches, features used, date and time stamps, system activity, and error reports. This information is primarily needed to maintain security, operate the CMS, troubleshoot issues, and understand how the Services are used.

Like many businesses, we also collect information through cookies and similar technologies. You can find out more about this in our Cookie Policy: https://cms.bcroleplay.ca/cookie-policy.

The information we collect includes:

Log and Usage Data. Log and usage data is service-related, diagnostic, usage, and performance information collected when you access or use the Services. Depending on how you interact with us, this log data may include your IP address, browser type, operating system, date and time stamps, pages and files viewed, searches, features used, system activity, and error reports.

Information from Discord and CMS records

We do not buy or obtain personal information from data brokers, lead providers, or public databases. When you connect or sign in with Discord, we may receive limited Discord account information such as your Discord user ID, username, display name, avatar, and email address if provided by Discord. BCRP staff may also create or maintain community records in the CMS as described in this Privacy Policy.

2. How Do We Process Your Information

In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We process the personal information for the following purposes listed below. We may also process your information for other purposes only with your prior explicit consent.

We process your personal information for a variety of reasons, depending on how you interact with our Services, including:

To facilitate account creation and authentication and otherwise manage user accounts. We may process your information so you can create and log in to your account, as well as keep your account in working order.

To deliver and facilitate delivery of services to the user. We may process your information to provide you with the requested service.

To respond to user inquiries/offer support to users. We may process your information to respond to your inquiries and solve any potential issues you might have with the requested service.

To send administrative information to you. We may process your information to send you details about our products and services, changes to our terms and policies, and other similar information.

To enable user-to-user communications. We may process your information if you choose to use any of our offerings that allow for communication with another user.

To request feedback. We may process your information when necessary to request feedback and to contact you about your use of our Services.

To protect our Services. We may process your information as part of our efforts to keep our Services safe and secure, including fraud monitoring and prevention.

To identify usage trends. We may process information about how you use our Services to better understand how they are being used so we can improve them.

To save or protect an individual's vital interest. We may process your information when necessary to save or protect an individual’s vital interest, such as to prevent harm.

Community Membership and Administration. To manage community membership, member profiles, departments, ranks, roles, permissions, transfers, and other community administrative functions. (Retention period: While the account or membership is active, and afterward as reasonably necessary for administrative, security, or recordkeeping purposes.)

Applications and Recruitment. To process and review applications for community membership, departments, staff, leadership, and other community positions. (Retention period: For as long as reasonably necessary to administer applications and maintain appropriate community records.)

Training and Certifications. To manage training records, qualifications, certifications, awards, and member progression within the community. (Retention period: For the duration of membership and afterward as reasonably necessary for community recordkeeping.)

Patrols, Events, and Participation. To organize patrols, events, sign-ups, attendance, activity records, and other community participation. (Retention period: For as long as reasonably necessary for community operations and recordkeeping)

Community Safety and Rule Enforcement. We may use personal information to enforce BCRP rules, policies, and standards and to investigate reports of misconduct or violations.

Disciplinary and Administrative Records. We may maintain records of warnings, disciplinary actions, administrative decisions, and related notes concerning community members.

Security and Prevention of Abuse. We may use account, authentication, activity, and technical information to detect, investigate, and prevent unauthorized access, fraud, abuse, account misuse, and attempts to circumvent restrictions

Audit and Accountability. We may maintain records of administrative actions, account activity, permission changes, and other CMS activities.

Community Management and Governance. We may process information relating to membership status, departments, ranks, roles, permissions, leadership actions, and other administrative matters.

Historical Membership and Enforcement Records. We may retain limited records relating to former members, removals, suspensions, bans, or other significant administrative actions where reasonably necessary.

System Maintenance and Improvement. We may use technical, usage, diagnostic, and operational information to troubleshoot problems, maintain functionality, evaluate performance, and improve the CMS.

Dispute and Complaint Resolution. We may use relevant account, communication, membership, and administrative records to review and respond to complaints, appeals, disputes, or other community-related concerns

3. What Legal Bases Do We Rely On To Process Your Information

In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e., legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into or fulfill our contractual obligations, to protect your rights, or to fulfill our legitimate business interests.

If you are located in the EU or UK, this section applies to you.

The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases to process your personal information:

Consent. We may process your information if you have given us permission (i.e., consent) to use your personal information for a specific purpose. You can withdraw your consent at any time. Learn more about withdrawing your consent.

Performance of a Contract. We may process your personal information when we believe it is necessary to fulfill our contractual obligations to you, including providing our Services or at your request prior to entering into a contract with you.

Legitimate Interests. We may process your information when we believe it is reasonably necessary to achieve our legitimate business interests and those interests do not outweigh your interests and fundamental rights and freedoms. For example, we may process your personal information for some of the purposes described in order to:

Analyze how our Services are used so we can improve them to engage and retain users

Diagnose problems and/or prevent fraudulent activities

Understand how our users use our products and services so we can improve user experience

Maintain a safe, fair, and well-managed community and protect members and BCRP.

Ensure consistent rule enforcement, accountability, and appropriate community administration.

Protect BCRP, its members, accounts, services, and systems from misuse and security threat

Maintain accountability, investigate incidents, resolve disputes, and protect the integrity of community records.

Effectively operate, organize, and administer BCRP and its departments.

Maintain community safety, enforce prior restrictions, prevent circumvention of enforcement actions, and resolve disputes.

To maintain a reliable, secure, and effective community management system.

To fairly investigate and resolve disputes, complaints, and appeals and maintain appropriate records of their resolution.

Legal Obligations. We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise or defend our legal rights, or disclose your information as evidence in litigation in which we are involved.

Vital Interests. We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person.

If you are located in Canada, this section applies to you.

We may process your information if you have given us specific permission (i.e., express consent) to use your personal information for a specific purpose, or in situations where your permission can be inferred (i.e., implied consent). You can withdraw your consent at any time.

In some exceptional cases, we may be legally permitted under applicable law to process your information without your consent, including, for example:

If collection is clearly in the interests of an individual and consent cannot be obtained in a timely way

For investigations and fraud detection and prevention

For business transactions provided certain conditions are met

If it is contained in a witness statement and the collection is necessary to assess, process, or settle an insurance claim

For identifying injured, ill, or deceased persons and communicating with next of kin

If we have reasonable grounds to believe an individual has been, is, or may be victim of financial abuse

If it is reasonable to expect collection and use with consent would compromise the availability or the accuracy of the information and the collection is reasonable for purposes related to investigating a breach of an agreement or a contravention of the laws of Canada or a province

If disclosure is required to comply with a subpoena, warrant, court order, or rules of the court relating to the production of records

If it was produced by an individual in the course of their employment, business, or profession and the collection is consistent with the purposes for which the information was produced

If the collection is solely for journalistic, artistic, or literary purposes

If the information is publicly available and is specified by the regulations

We may disclose de-identified information for approved research or statistics projects, subject to ethics oversight and confidentiality commitments

4. When and With Whom Do We Share Your Personal Information

In Short: We may share information in specific situations described in this section and/or with the following third parties.

Vendors, Consultants, and Other Third-Party Service Providers. We may share your data with third-party vendors, service providers, contractors, or agents ("third parties") who perform services for us or on our behalf and require access to such information to do that work.

The third parties we may share personal information with are as follows:

Allow Users to Connect to Their Third-Party Accounts

• Discord account

Database, Authentication, and Data Storage

• Supabase

Website Security, Content Delivery, and Infrastructure

• Cloudflare

Account Authentication and Third-Party Account Integration

• Discord

We also may need to share your personal information in the following situations:

Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

Other Users. When you share profile information, comments, contributions, applications, event responses, or other content in areas of the CMS visible to other members, that information may be viewed by users who have access to those areas. Other users may be able to view descriptions of your CMS activity, communicate with you within the Services, and view profile information made available according to CMS roles and permissions.

5. Do We Use Cookies and Other Tracking Technologies

In Short: We may use cookies and other tracking technologies to collect and store your information.

We may use cookies and similar tracking technologies (like web beacons and pixels) to gather information when you interact with our Services. Some online tracking technologies help us maintain the security of our Services and your account, prevent crashes, fix bugs, save your preferences, and assist with basic site functions.

We use cookies and similar technologies only for authentication, security, preferences, diagnostics, basic functionality, and service analytics.

We do not sell personal information or share it for cross-context behavioral ad purposes.

Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Policy: https://cms.bcroleplay.ca/cookie-policy.

6. How Do We Handle Your Discord Login

In Short: If you choose to register or log in using Discord, we may receive limited Discord account information needed to authenticate you and connect your account.

Our Services offer you the ability to register, sign in, or connect your CMS account using Discord. Where you choose to do this, we may receive limited Discord profile information, such as your Discord user ID, username, display name, avatar, and email address if provided by Discord.

We use the Discord information we receive only for the purposes described in this Privacy Policy, including account authentication, account linking, role and permission checks, bot-related features, and community administration. We do not control Discord's own handling of your information, so you should review Discord's privacy policy for its practices.

7. Is Your Information Transferred Internationally

In Short: We may transfer, store, and process your information in countries other than your own.

BCRP uses third-party service providers, including Supabase, Cloudflare, and Discord, to operate the CMS and related services. Depending on how those providers operate their infrastructure, your information may be transferred to, stored in, or processed in the United States, Canada, or other countries where those providers maintain facilities or subprocessors.

If you are a resident in the European Economic Area (EEA), United Kingdom (UK), or Switzerland, then these countries may not necessarily have data protection laws or other similar laws as comprehensive as those in your country. However, we will take all necessary measures to protect your personal information in accordance with this Privacy Policy and applicable law.

European Commission's Standard Contractual Clauses:

We have implemented measures to protect your personal information, including by using the European Commission's Standard Contractual Clauses for transfers of personal information between our group companies and between us and our third-party providers. These clauses require all recipients to protect all personal information that they process originating from the EEA or UK in accordance with European data protection laws and regulations. Our Standard Contractual Clauses can be provided upon request. We have implemented similar appropriate safeguards with our third-party service providers and partners and further details can be provided upon request.

8. How Long Do We Keep Your Information

In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless otherwise required by law.

We keep personal information for as long as necessary for the purposes set out in this Privacy Policy, unless a longer retention period is required or permitted by law. Account and routine CMS records are generally retained while the account or membership is active and afterward only as reasonably necessary. Limited community, disciplinary, security, audit, or enforcement records may be retained for longer where reasonably necessary to maintain community safety, enforce restrictions, prevent abuse, resolve disputes, comply with legal obligations, or protect BCRP and its members.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

9. How Do We Keep Your Information Safe

In Short: We aim to protect your personal information through a system of organizational and technical security measures.

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.

10. What Are Your Privacy Rights

In Short: Depending on your state of residence in the US or in some regions, such as the European Economic Area (EEA), United Kingdom (UK), Switzerland, and Canada, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time, depending on your country, province, or state of residence.

In some regions (like the EEA, UK, Switzerland, and Canada), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; (iv) if applicable, to data portability; and (v) not to be subject to automated decision-making. If a decision that produces legal or similarly significant effects is made solely by automated means, we will inform you, explain the main factors, and offer a simple way to request human review. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting us by using the contact details provided in the section " HOW CAN YOU CONTACT US ABOUT THIS POLICY " below.

We will consider and act upon any request in accordance with applicable data protection laws.

If you are located in the UK and are unhappy with how we have handled your personal information, you can make a complaint directly to us. This is in addition to the rights you have under the UK General Data Protection Regulation and the Data Protection Act 2018.

How to contact us:

Online: https://cms.bcroleplay.ca/data-request

Email: hr@bcroleplay.ca

What happens after you complain

We will acknowledge your complaint within 30 days of receiving it.

We will investigate without unjustifiable or excessive delay.

We will keep you informed of progress and explain the outcome.

If you are not happy with our final response, you can refer your complaint to the Information Commissioner's Office, the UK supervisory authority.

Website: ico.org.uk/make-a-complaint

Helpline: 0303 123 1113

Post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your Member State data protection authority or UK data protection authority.

If you are located in Switzerland, you may contact the Federal Data Protection and Information Commissioner.

Withdrawing your consent: If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the section " HOW CAN YOU CONTACT US ABOUT THIS POLICY " below.

However, please note that this will not affect the lawfulness of the processing before its withdrawal nor, when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.

Account Information

If you would at any time like to review or change the information in your account or terminate your account, you can:

Contact us using the contact information provided.

Log in to your account settings and update your user account.

Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our legal terms and/or comply with applicable legal requirements.

Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Services. For further information, please see our Cookie Policy: https://cms.bcroleplay.ca/cookie-policy.

If you have questions or comments about your privacy rights, you may email us at hr@bcroleplay.ca.

11. Controls for Do-Not-Track Features

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ( "DNT" ) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this Privacy Policy.

California law requires us to let you know how we respond to web browser DNT signals. Because there currently is not an industry or legal standard for recognizing or honoring DNT signals, we do not respond to them at this time.

12. Do United States Residents Have Specific Privacy Rights

In Short: If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have the right to request access to and receive details about the personal information we maintain about you and how we have processed it, correct inaccuracies, get a copy of, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. More information is provided below.

Categories of Personal Information We Collect

The table below shows the categories of personal information we may collect. For more detail, see the section "What Information Do We Collect?" above.

We may also collect other personal information outside of these categories when you interact with us online or through the CMS in the context of:

Receiving help through support or staff channels;

Participating in community applications, events, patrols, training, or other CMS workflows; and

Facilitation in the delivery of our Services and to respond to your inquiries.

We will use and retain the collected personal information as needed to provide the Services or for:

• Category A - As long as the user has an account with us
• Category B - As long as the user has an account with us
• Category F - As long as the user has an account with us

Sources of Personal Information

Learn more about the sources of personal information we collect in " WHAT INFORMATION DO WE COLLECT "

How We Use and Share Personal Information

Learn more about how we use your personal information in the section, " HOW DO WE PROCESS YOUR INFORMATION "

Will your information be shared with anyone else

We may disclose your personal information with our service providers pursuant to a written contract between us and each service provider. Learn more about how we disclose personal information to in the section, " WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION "

We may use your personal information for our own business purposes, such as for undertaking internal research for technological development and demonstration. This is not considered to be "selling" of your personal information.

We have not sold or shared any personal information to third parties for commercial purposes in the preceding twelve (12) months. We may disclose the following categories of personal information to service providers for operational purposes:

• Category A. Identifiers
• Category B. Personal information as defined in the California Customer Records law
• Category F. Internet or other electronic network activity information

The categories of third parties to whom we disclosed personal information for a business or commercial purpose can be found under " WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION "

Your Rights

You have rights under certain US state data protection laws. However, these rights are not absolute, and in certain cases, we may decline your request as permitted by law. These rights include:

• Right to know whether or not we are processing your personal data
• Right to access your personal data
• Right to correct inaccuracies in your personal data
• Right to request the deletion of your personal data
• Right to obtain a copy of the personal data you previously shared with us
• Right to non-discrimination for exercising your rights
• Right to opt out of the sale of personal data, certain cross-context sharing, or profiling where applicable. BCRP does not sell personal information or use it for cross-context behavioral promotions.

Depending upon the state where you live, you may also have the following rights:

• Right to access the categories of personal data being processed (as permitted by applicable law, including the privacy law in Minnesota)
• Right to obtain a list of the categories of third parties to which we have disclosed personal data (as permitted by applicable law, including the privacy law in California, Delaware, and Maryland )
• Right to obtain a list of specific third parties to which we have disclosed personal data (as permitted by applicable law, including the privacy law in Minnesota and Oregon )
• Right to obtain a list of third parties to which we have sold personal data (as permitted by applicable law, including the privacy law in Connecticut)
• Right to review, understand, question, and depending on where you live, correct how personal data has been profiled (as permitted by applicable law, including the privacy law in Connecticut and Minnesota )
• Right to limit use and disclosure of sensitive personal data (as permitted by applicable law, including the privacy law in California)
• Right to opt out of the collection of sensitive data and personal data collected through the operation of a voice or facial recognition feature (as permitted by applicable law, including the privacy law in Florida)

How to Exercise Your Rights

To exercise these rights, you can contact us by visiting https://cms.bcroleplay.ca/data-request, by emailing us at hr@bcroleplay.ca, or by referring to the contact details at the bottom of this document.

Under certain US state data protection laws, you can designate an authorized agent to make a request on your behalf. We may deny a request from an authorized agent that does not submit proof that they have been validly authorized to act on your behalf in accordance with applicable laws.

Request Verification

Upon receiving your request, we will need to verify your identity to determine you are the same person about whom we have the information in our system. We will only use personal information provided in your request to verify your identity or authority to make the request. However, if we cannot verify your identity from the information already maintained by us, we may request that you provide additional information for the purposes of verifying your identity and for security or fraud-prevention purposes.

If you submit the request through an authorized agent, we may need to collect additional information to verify your identity before processing your request and the agent will need to provide a written and signed permission from you to submit such request on your behalf.

Appeals

Under certain US state data protection laws, if we decline to take action regarding your request, you may appeal our decision by emailing us at hr@bcroleplay.ca. We will inform you in writing of any action taken or not taken in response to the appeal, including a written explanation of the reasons for the decisions. If your appeal is denied, you may submit a complaint to your state attorney general.

California "Shine The Light" Law

California Civil Code Section 1798.83, also known as the "Shine The Light" law, permits California residents to request information about certain disclosures of personal information for third-party promotional purposes. BCRP does not disclose personal information to third parties for those purposes.

13. Do Other Regions Have Specific Privacy Rights

In Short: You may have additional rights based on the country you reside in.

Users in some regions may have additional rights under local privacy laws, including rights to request access, correction, deletion, portability, restriction, objection, or withdrawal of consent where applicable.

To exercise privacy rights, visit https://cms.bcroleplay.ca/data-request or contact hr@bcroleplay.ca.

14. Community Records and Roleplay Information

British Columbia Roleplay ("BCRP") operates a roleplay community and Community Management System ("CMS"). As part of community operations, we may create, receive, and maintain records relating to a member's participation in BCRP, including department assignments, ranks, roles, permissions, callsigns, training records, certifications, awards, patrol and event participation, leave requests, transfers, applications, administrative notes, disciplinary actions, and other community-related records. Certain information maintained within the CMS relates solely to a member's fictional character, roleplay activities, or participation within BCRP and is not intended to represent the member's real-world identity, employment, qualifications, professional status, or conduct. Access to community records is restricted according to assigned roles, permissions, department membership, leadership responsibilities, and administrative requirements. Certain profile and community information may be visible to other BCRP members, while restricted records, including certain application, disciplinary, administrative, and security information, are available only to authorized personnel. When a member requests deletion of an account or personal information, BCRP may retain limited community, disciplinary, security, audit, or enforcement records where reasonably necessary to maintain community safety, enforce existing restrictions, prevent abuse or circumvention of enforcement actions, resolve disputes, comply with legal obligations, or protect the rights and security of BCRP and its members. Any information retained for these purposes will be limited to what is reasonably necessary for the applicable purpose.

15. Do We Make Updates To This Policy

In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Revised" date at the top of this Privacy Policy. If we make material changes to this Privacy Policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Policy frequently to be informed of how we are protecting your information.

16. How Can You Contact Us About This Policy

If you have questions or comments about this policy, you may email us at hr@bcroleplay.ca.

17. How Can You Review, Update, Or Delete The Data We Collect From You

Based on the applicable laws of your country or state of residence in the US, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. To request to review, update, or delete your personal information, please visit: https://cms.bcroleplay.ca/data-request.